Most businesses are overpaying on their photocopier. Very few ever check.

Your lease payment and your per-copy charges arrive on different invoices, months apart. Put them together and the number is usually a surprise. Let's work out what yours actually is.

  • Takes about a minute. No login, no sales call to sit through.
  • An honest indication of your annual spend — we'll show you the maths.
  • Then see what the same setup costs on a contract signed today.

What am I paying?

Your lease and your copy charges, added up properly.

  1. Your costs
  2. Your quote
The regular amount on your finance invoice, before VAT.

Please enter your lease payment.

Roughly how many pages a month? A ballpark is fine — it's on your meter reading if you want to be exact.

Please pick roughly how much you print.

Please choose an option.

Nothing is sent anywhere at this step — the sum happens in your browser.

  • Free to checkNo contract to sign and nothing to pay, whatever you decide.
  • About a minuteFive questions, most of which you can answer from memory.
  • Plain EnglishNo jargon, no acronyms, and we show our working.
  • London & the SouthAll the usual brands — Ricoh, Canon, Konica Minolta, Sharp, Xerox.

Where your money actually goes

A copier contract isn't one price. It's a machine, a finance agreement and a running cost, bundled so tightly that most people never see the seams. Here's what you're really paying for.

Exploded diagram of an office photocopier The machine separated into its parts — scanner and lid, control panel, toner cartridge, imaging drum, fuser, chassis and paper trays — each labelled with the part of your bill it drives. The same labels are listed in text below the diagram. Scanner & document feeder Where the paper goes in — and the part that costs you the least. Control panel The touchscreen your team actually uses — and where software like PaperCut appears. Toner cartridge You don't buy toner — you buy every page it prints, at a rate set in your contract. Imaging drum Replaced on a page count and billed through your service charge, not as a one-off. Fuser unit Another consumable inside that same service charge. Worth asking what it covers. Chassis & side panels The machine itself — usually the smallest slice of what you actually pay each month. Trays, rollers & finisher Add-ons written into the lease. Easy to add, and hard to remove before it ends.
  • Scanner & document feeder Where the paper goes in — and the part that costs you the least.
  • Control panel The touchscreen your team actually uses — and where software like PaperCut appears.
  • Toner cartridge You don't buy toner — you buy every page it prints, at a rate set in your contract.
  • Imaging drum Replaced on a page count and billed through your service charge, not as a one-off.
  • Fuser unit Another consumable inside that same service charge. Worth asking what it covers.
  • Chassis & side panels The machine itself — usually the smallest slice of what you actually pay each month.
  • Trays, rollers & finisher Add-ons written into the lease. Easy to add, and hard to remove before it ends.

Keep scrolling to take it apart

How it works

Three steps. The first two take about a minute between them.

  1. Tell us what you pay

    Your lease payment, your per-copy rates if you know them, and roughly how much you print. We add it up into one honest annual figure.

  2. We check it against the market

    We look at what the same machine and the same volume costs on a contract signed today — and tell you straight if you're already on a good deal.

  3. You decide what to do

    Switch, or take our comparison back to your current supplier and get them to match it. Plenty of people do the latter and stay put on better terms.

More detail on how it works

Questions people actually ask

Printer contract renewal is full of small print. Here's the plain version.

How do I know if I'm overpaying for my photocopier?

Add up your lease payment and your per-copy charges over a full year, then compare that total with what the same machine and volume would cost on a fresh contract today. Most businesses have never done this, because the two costs arrive on separate invoices and neither one looks alarming on its own.

Does checking my photocopier contract cost anything?

No. The check on this page is free and gives you an indicative annual figure based on numbers you already have. If you then want us to find you a better quote, that's free to you as well.

Worth knowing how we make our money, though: we supply print ourselves — equipment, leasing and managed print — so if a review shows you'd be better off moving, we may quote for that work. Where we're not the right fit we'll say so, and if your current deal is already fair we'll tell you that too.

Can I leave my copier lease before it ends?

Yes. Both the finance agreement and the service agreement can be settled and closed off together, and in most cases we handle that settlement as part of the new arrangement — so you're not left running two agreements or chasing your old supplier.

The balance that's left is folded into the new deal rather than written off, and we'll show you exactly how the numbers work before you commit. You don't need to dig out your end date first either — we'll find that for you. If your term is coming to an end anyway, our guide to printer contract renewal walks through notice periods and timings.

What's a fair cost per copy in the UK?

It depends on your machine, your volume and what the service element actually covers, so there's no single fair rate — and anyone who quotes you one without asking about your setup is guessing.

What matters more is whether your rate is fixed, what the annual uplift is capped at, and whether your minimum volume commitment matches what you really print. A low headline rate with a high minimum can cost more than a higher rate with none.

Can you quote us for PaperCut?

Yes — we quote for PaperCut in both forms: PaperCut MF, which runs on your own server, and PaperCut Hive, which is cloud-native and needs no server or print queues at all. Which one fits depends on your IT setup, how many sites you have and whether you want to keep infrastructure on site, and we'll talk that through rather than push you at one.

Quotes cover licensing, implementation and ongoing support, and it can sit on top of the fleet you already have or form part of a new one. Send us your device count and user numbers and we'll turn a quote around, or read more on our PaperCut page.

Which areas and brands do you cover?

We work with businesses across London and the South of England, covering the main office copier and MFP brands — Ricoh, Canon, Konica Minolta, Sharp, Xerox, Kyocera and Toshiba among them.

Find out in about a minute

You'll get a real number for your current contract, and a like-for-like comparison against what the market charges today.

Check what I'm paying